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HealthAMMS

The NSW Health has acquired the Maximo and Aperture products to support property management, asset management and asset maintenance. The combined solution provides the health system with an Asset Management & Maintenance capability to replace current asset maintenance management systems.

The integrated solution is called HealthAMMS. It enables the capture and subsequent analysis of data, as well as facilitating the necessary change processes, to better exploit the implementation of Area needs plus the new departmental initiatives. Examples of those needs are capital charging, zero base maintenance budgeting, consistency with identifying maintenance expenditure through common accounting codes, and the Government's Total Asset Management strategies.

As part of phase one of the project, a common footprint solution has been developed to ensure standardised installation, configuration, training, and data migration for the HealthAMMS system in each Area throughout the state. An outcome of this phase one project, was the implementation of a basic model at four sites:

• Hunter Area Health Service
• New England Area Health Service
• South Western Sydney Area Health Service
• Illawarra Area Health Service

NSW Health and the HealthAMMS Steering Committee agreed to establish and to adopt an Enterprise hosted system based on the Hunter model. The Enterprise Model is now hosted at HDOC and was established in January 2004.

• HealthAMMS Objectives

• Capital Works Specifications

Those documents outline requirements to be included as part of specifications for new Asset Acquisition and Capital Works projects. A sample Project Director brief is provided together with Role and Responsibilities definitions.

• Tender Clause
• Roles and Responsibilities

Generic HealthAMMS Implementation Plan

This document presents a template for a combined project and quality plan for the implementation of HealthAMMS. The aim of this template is to provide guidance for AHS implementation and it can be customised by each AHS to cater for their individual requirements.

HealthAMMS Benefit Realisation Model

The HealthAMMS Benefits Realisation Model has been developed to enable Areas to identify the benefits associated with the implementation of HealthAMMS in a consistent way Inputs into the model include process costs, resources, volume and value of transactions and improvements in maintenance costs.

1. HealthAMMS Benefit Realisation Model
2. HealthAMMS Benefit Realisation Model - Template
3. HealthAMMS Benefit Realisation Model – Guidelines

HealthAMMS Policies and Procedures

The HealthAMMS Policies and Procedures are intended for users at operational level who will interact with HealthAMMS applications as part of the cycle of maintenance for facilities and other assets. The Policies and Procedures should initially be referred to as part of the Area’s implementation phase and subsequently for the ongoing management and maintenance of assets. An Area Health Service will need to implement the Policies and Procedures and customize them to satisfy individual work practices and functional requirements.

The HealthAMMS Policies and Procedures Manual consists of:

• Section 1: Overview of policies and procedures
• Section 2: Managing the Inventory catalogue
• Section 3: Configuration management
• Section 4: Managing the equipment register
• Section 5: Managing inventory
• Section 6: Maintenance planning
• Section 7: Purchasing Management
• Section 8: Resources register management
• Section 9: Work management
• Appendices

HealthAMMS Guidelines

Below are links to a series of HealthAMMS data/reporting guidelines design to support Areas in the implementation and ongoing maintenance of HealthAMMS.

• Guideline for Asset Descriptions, Referencing and Data Standards
• Guideline for Cleansing and Validation of Legacy Data.
• Guideline for Asset Data Collection
• Guideline for Asset Management Reporting
• Guideline for Condition Assessment
• Guideline for Strategic Maintenance Plan
• Guideline for Asset Strategic Support Data
• Terminology

Asset Management and Maintenance KPI's

This document highlights a series of asset management and maintenance Key Performance Indicators (KPI's) for the reporting on the performance of the NSW Health system's assets. A template and data element definition is also provided for the manual collection of data for stage one KPIs

• KPI Report
• PMIS Data Collection Template & Definitions